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KW Section Operations

  1. How to be a KW Section Executive Board member
  2. Funding request process
  3. Section Chair responsibilities
  4. Section Vice-chair responsibilities
  5. Section Treasurer responsibilities
  6. Section Secretary responsibilities
  7. Chapter chair responsibilities
  8. Affinity group chair responsibilities

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1. How to be a KW Section Executive Board member:

  • Potential candidates are required to nominate themselves for the KW Section Executive Board membership,
  • An applicant who applies to serve as a chapter chair needs to be a member of the corresponding (IEEE) technical society.
  • An existing KW Section executive member needs  to endorse  the application.
  • The nomination committee will go through the received applications and select the most competent candidate/s.

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2. Funding request process:

  • For funding application, a proposal including justification for the requested fund needs to be submitted to the KW section.
  • An announcement poster is required for any event funding and needs to follow the section regulations ( Template 1, Template 2).
  • Any expenses related to the alcoholic beverages incurred during any kind of event will not be reimbursed by the Section
  • Funding up to $250 can be approved by the KW Section Chair.
  • Funding request above $250 and up to $500 needs to be approved by the section chair and another section signing authority.
  • Funding request above $500 needs the KW Section Executive Board approval.

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3. Section Chair responsibilities:

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4. Section Vice-chair responsibilities:

  • Schedule all meeting sponsored by the KW section.
  • Carry out the duties of the chair when the chair is not available.

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5. Section Treasurer responsibilities:

  • Issuing the cheque after a fund is approved and all the required receipt/s and document/s are provided,
  • Booking rooms for meetings,
  • Supporting Secretary,

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6. Section Secretary responsibilities:

  • All the internal interaction with section is through secretary including sending and receiving email, preparation for e-vote, and submitting eNotices.
  • Announcing the KW Section Executive Meeting by emailing to the Executive members and preparing meeting agenda and meeting minutes.

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7. Chapter chair responsibilities:

  • Holding at least two technical events  annually,
  • Reporting the events online before the annually designated deadline .

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8. Affinity group chair responsibilities:

  • Holding at least two non-technical events  annually,
  • Reporting the events online before the annually designated deadline .